How to do a powerpoint presentation

TIMING

(mins)

DETAIL

Meeting 20 – Introduction:

Begin with a brief discussion on presentations. Get an idea of what the students think about the subject.

Find out if any of them have done a presentation and how it felt.

Lead in to the power point presentation (in folder: 20. How to do a powerpoint presentation).

Content:

Slide 3:

Discuss briefly the various parts of a PowerPoint presentation

Adding too much information to a PowerPoint presentation tends to make the students read the explanation and thus takes their concentration away from the teacher. Also, if all the details are written then there leaves no scope for the students to come up with their thoughts. Hence the PowerPoint presentation has bullet points only.  

Slide 4, 5 and 6:

Using the students knowledge on Power Point, go over slide 4, 5 and 6.

-       The main title

-       A sub title if their presentation has more than one part. For example, Poverty in India as the main subject, part / subtitle one is information and statistics on poverty, part / subtitle two, is on how to eradicate or limit its growth.

-       The layout of the slides should be consistent in font, feature, colour etc. as far as is possible.

-       Animation can be fun but relevant to the topic

-       Use diagrams only if they are going to be clearer than words. Choose diagrams that are easy to understand and clear to see

-       Keep the text in the presentation to a minimum as you are already going to be expanding on it. Too much text will require the audience concentration be diverted to the screen as opposed to on the presenter.

-       Font should be consistent, formal (preferable) and clear enough to read. It should not be too many colours unless they are used to stress on points.

Slide 7, 8, 9, 10, 11, 12:

-       For an audience to listen to a presentation, the presenter must try to make even a boring topic as interesting as he or she can

-       Present your speech energetically, show emotion (without over doing it)

-       Use hand gestures only if necessary

-       Speak clearly and slowly, pronouncing each word

-       Make sure you are speaking in a language a majority of the audience understands. Translate if necessary

-       Use simple words

-       Don’t “talk a point to death”, move on unless the audience has a contribution to make or the point has to be elaborated

-       Don’t just read what is written on the power Point, use that to elaborate on points

-       If you have to walk around, walk slowly, make sure you face the audience when you are speaking and stop when explaining an important point

-       Your body language should be natural and should mirror the points you are trying to make

-       If addressing a small audience, it may even be appropriate to sit down among them

Slide 13 & 14:

-       Preparing for a presentation is vital to being able to present it properly

-       Get the facts right. Make sure you understand the topic

-       It helps to have a topic you are passionate about

-       Make sure you get as many opinions about the content and accuracy of your speech as this will help you to answer questions from the audience later. This is especially important if you are speaking on a controversial subject

-       Use a family member or a friend as the audience and go over the speech

-       Get feedback on the points made. Ask if it was clear to them or if it needed more clarification

-       Stand in front of a mirror and check your body language and facial expressions

-       Listen to yourself

Meeting 21

Students will start working on their presentation. If they need to come in after the class, they need to take an appointed time to use the computers from the computer teacher.

Meeting 22

Students will do individual presentations

Note:

·         Each presentation is a 100 marks

Clarity of each slide – consistency, colours, font, animation, correct use of Title and Sub-title, consistency in bullet points. Transition to next slide (20 marks)

Presenter – Posture while presenting (standing straight, properly groomed, not fidgeting, ability to hold the audience interest, use of hand gestures (over use), and ability to clearly present what is on the screen as opposed to just reading it out, simplicity of language used, preparation that has been made will show in how it is presented (30 marks)

Topic – content of the topic, order of presentation, linking, does it bring out both negative and positive aspects and thus a better clarity, has the relevance of the topic been made clear i.e. why am I listening to this? Does it stick to the point? i.e. if I am speaking about the water shortage in the community, have I suddenly launched in to electricity or garbage. (30 marks)

Summation and ability to answer questions – On completion of the presentation, is the presenter comfortable with asking the audience if they need clarification, if asked a question, are they able to answer to the point and to the satisfaction of the person asking, Are they able to stand by their thoughts and beliefs if challenged by the audience, are they able to accept criticism? (20 marks)

The students too participate in the decision making process in that they give their opinion on the topic. This is taken in to account when making the final decision on the winner.

·         These marks count towards the final result 

·         They need to have 7-9 slides

·         Each one will get 10 minutes to present  

·         And 5 minutes for a question answer session  

Feedback of the session will be given to the students and taken from them.

Conclusion:

Talk in brief to the students about what they felt during the presentation. What were the different emotions that went through their mind?

Did they understand that giving a presentation is not just about making a slide and reading from it?  It is about preparation, practice and involves various steps including their grooming and posture, their tone and assertiveness.

Were they able to link back to all their learning from the beginning of the course and use that?

Do they now feel more confident on standing in front of an audience?

Note to teacher:

Consult with the Computer teacher and be sure that by the time the students reach this class, they have already been taught how to make a presentation in that class.

You may find that the students will need help while making their presentation.

A simple way to guide them would be to tell them:

- Surf the net and collect all the information you need

- Copy the information on to a Word document

- Go through all the information you have collected and decide which points are of importance

- Keep all your pictures together as well

- Now begin the PowerPoint